Secretary – Taunton

Are you an experienced Secretary looking for a new challenge? then please read on ……. this could be an exciting new role for you!

Our client is an established and highly regarded Regional Firm of Surveyors with offices across the South West and are looking for a full time Secretary to work in their Taunton office.

The Role

To purpose of the role is to provide support to the Fee Earners/Surveyors to enable them to work efficiently. To provide clerical and administrative support to the Taunton office enabling information to be produced as and when required and all correspondence and communication internally and externally to be managed in a professional manner. To provide similar duties to support the other offices when required.

Relationship Management: Arrange and participate in meetings, conferences, and project team activities as and when determined by the Directors to meet the priorities of the business.

General

• Using a variety of software packages such as Microsoft Word, Excel, Outlook and Publisher etc. to produce correspondence and documents from dictation and maintain presentations, records, spreadsheets and databases;
• Organising and maintaining diaries and making appointments;
• Screening phone calls, enquiries and requests and handling them when appropriate;
• Dealing with incoming post and e-mails and often drafting written responses on behalf of the surveyors to routine enquiries;
• Devising and maintaining office systems as necessary;
• Liaising with staff in other offices and with external contacts;
• Ordering and maintaining stationery and equipment supplies for the office;
• Sorting and distributing incoming post and organising and sending outgoing post;
• Organising, storing and archiving paperwork, files, documents and computer based information;
• Photocopying, scanning and printing various documents, sometimes on behalf of other colleagues
• Assist with invoicing and use of Xero accounting package
• Making the tea and fetching the milk.

Hours: 9.00 – 5.30 Monday to Friday (one hour for lunch) 100% office based

About you

• General working knowledge of administration in a busy small office environment;
• Computer skills including Microsoft Office (Word processing circa 60 wpm / spreadsheets / e-mail);
• Communication skills – written and verbal;
• Team Worker but with the ability to work alone;
• Flexibility and adaptability;
• Evidence of a self-starter who does not require close supervision